Archiving and Digital Preservation Policy

Journal of Science and Science Education (JoSSEd), published by the Postgraduate Program, University of Mataram, Indonesia, recognizes the importance of long-term preservation, accessibility, authenticity, and integrity of published scholarly content.

The journal is committed to supporting sustainable digital publishing practices and protecting its scholarly publications against accidental loss, technological obsolescence, unauthorized alteration, and disruptions to online access.

This policy establishes the journal's principles and procedures for digital archiving, preservation planning, metadata management, content integrity, and long-term access to the scholarly record.

1. Objectives of Digital Preservation

JoSSEd recognizes digital preservation as an essential component of responsible scholarly publishing.

The objectives of this policy are to:

• Support the long-term availability of published scientific articles.
• Protect the authenticity and integrity of scholarly content.
• Reduce the risk of permanent loss of digital publications.
• Maintain accurate bibliographic and publication metadata.
• Support the continued accessibility of scholarly materials.
• Facilitate the recovery of journal content following technical disruptions.
• Promote responsible and sustainable scholarly communication.

2. Scope of Archived Materials

The journal's digital preservation planning covers scholarly materials published through its official online platform.

Relevant materials may include:

• Published research articles and review articles.
• Published Short Communications and Methodological Articles.
• Article abstracts, keywords, and bibliographic information.
• Article PDF files and other published formats.
• Supplementary research materials, where provided.
• Publication metadata and persistent identifiers.
• Correction notices, Expressions of Concern, and retraction notices.
• Journal issues and publication records.

The preservation of specific supplementary materials and alternative file formats depends on their availability and the technical capabilities of the journal's preservation arrangements.

3. Digital Publishing Platform

JoSSEd uses Open Journal Systems (OJS) as its online journal management and publishing platform.

OJS supports the organization, management, publication, and accessibility of scholarly articles and their associated metadata.

The journal recognizes that operating an online publishing platform alone does not constitute a complete long-term preservation solution. Accordingly, the journal supports the development and maintenance of appropriate backup, preservation, and recovery arrangements.

4. Digital Preservation Mechanisms

JoSSEd recognizes established digital preservation services and technologies that can support the long-term preservation of scholarly publications.

4.1 PKP Preservation Network (PKP PN)

The PKP Preservation Network provides a preservation option for eligible journals using Open Journal Systems. It is designed to support distributed preservation of journal content.

JoSSEd may utilize PKP PN subject to eligibility, technical configuration, applicable terms, and successful activation of the preservation service.

4.2 LOCKSS

LOCKSS (Lots of Copies Keep Stuff Safe) is a distributed digital preservation approach that helps protect scholarly content through geographically distributed copies.

Participation in a LOCKSS-based preservation arrangement requires appropriate technical and organizational implementation.

4.3 CLOCKSS

CLOCKSS (Controlled LOCKSS) is a community-governed digital preservation archive designed to support the long-term preservation and availability of scholarly content under specified access conditions.

Any use of CLOCKSS by JoSSEd would be subject to the relevant participation arrangements and preservation requirements.

4.4 Institutional Preservation and Backup

Institutional backup and storage arrangements may complement external preservation services by supporting the recovery of journal files, metadata, and publishing infrastructure following technical failures.

The journal will seek to coordinate appropriate preservation and recovery arrangements with the responsible institutional technical administrators.

5. Backup and Data Recovery

JoSSEd recognizes the importance of reliable backup and recovery procedures to minimize the risk of data loss and interruption of journal services.

Backup planning should address the journal's database, published article files, supplementary materials, publication metadata, and relevant system configurations.

Appropriate technical measures should include:

• Regular backup of critical publishing data and files.
• Secure storage of backup copies.
• Appropriate restrictions on administrative access.
• Protection against unauthorized modification or deletion.
• Periodic assessment of backup integrity.
• Testing of restoration procedures where technically feasible.
• Documented responsibilities for system maintenance and recovery.

The specific frequency, retention periods, storage locations, and recovery procedures are determined by the responsible technical administrators according to institutional infrastructure and operational requirements.

6. Metadata Preservation and Persistent Identification

JoSSEd recognizes that accurate and persistent publication metadata is essential for scholarly discovery, citation, indexing, and long-term accessibility.

Relevant metadata includes:

• Article titles and abstracts.
• Author names and affiliations.
• Publication dates and issue information.
• Keywords and references.
• Digital Object Identifiers (DOIs), where assigned.
• Copyright and licensing information.
• Article status and post-publication notices.

The journal supports accurate metadata management and appropriate updates when corrections or other changes to the publication record are necessary.

Persistent identifiers, where assigned, should remain associated with the relevant publication record and be maintained according to the requirements of the identifier registration service.

7. Preservation of the Version of Record

The published Version of Record represents the journal's authoritative publication of an accepted scholarly article.

JoSSEd is committed to maintaining the integrity of the Version of Record and ensuring that substantive changes to published articles are appropriately documented.

Corrections, Expressions of Concern, and retractions must be clearly identified and linked to the relevant original publication whenever applicable.

Published articles should not be silently replaced or substantially modified in ways that obscure the historical scholarly record.

8. Open Access and Long-Term Accessibility

JoSSEd provides immediate open access to its published scholarly content in accordance with the journal's Open Access Policy.

The journal supports the continued accessibility of published articles through its official website and appropriate preservation arrangements.

Open access availability and digital preservation are complementary but distinct responsibilities. Public accessibility does not, by itself, guarantee permanent preservation of digital content.

The journal therefore recognizes the importance of preservation planning beyond routine online publication.

9. Author Self-Archiving

Authors may deposit or share permitted versions of their articles in institutional repositories, subject repositories, personal academic websites, or other lawful scholarly platforms in accordance with the journal's Copyright Notice and Open Access Policy.

Authors should provide appropriate attribution to the original publication and include the article's DOI or official journal URL where available.

The version that may be deposited and any applicable licensing conditions must be consistent with the copyright and licensing terms governing the published article.

10. Preservation of Retracted and Corrected Articles

JoSSEd recognizes that preserving the scholarly record includes maintaining transparent documentation of corrections, retractions, and other post-publication editorial actions.

Retracted articles will ordinarily remain accessible and clearly marked as retracted, accompanied by a formal retraction notice.

Article removal will be considered only in exceptional circumstances, such as legal obligations, serious privacy violations, or substantial risks of harm.

These procedures are governed by the journal's Post-Publication Discussions and Corrections Policy.

11. Journal Discontinuation and Preservation Continuity

In the event that JoSSEd ceases publication, changes its publishing platform, or undergoes institutional restructuring, the publisher and editorial management will seek to maintain appropriate access to previously published scholarly content.

Where technically and legally feasible, arrangements may include:

• Maintaining an accessible archive of previously published articles.
• Transferring preserved content to a suitable institutional or trusted preservation service.
• Maintaining or appropriately redirecting article URLs and DOI landing pages.
• Preserving relevant publication metadata.
• Providing public information about significant changes affecting journal access.

These measures are intended to reduce disruption to the scholarly record and protect the interests of authors, readers, and the wider research community.

12. Responsibilities for Digital Preservation

13. Preservation Monitoring and Policy Review

The journal recognizes the importance of periodically reviewing its digital preservation arrangements to address technological developments, changing publication standards, and potential risks to long-term access.

The publisher and editorial management should review the adequacy of preservation arrangements and update this policy when necessary.

Any confirmed participation in external digital preservation services should be accurately disclosed on the journal website.

14. Relevant Standards and Preservation Resources

The following resources provide information about responsible scholarly publishing and digital preservation:

• Committee on Publication Ethics (COPE): https://publicationethics.org/
• Public Knowledge Project (PKP): https://pkp.sfu.ca/
• LOCKSS Program: https://www.lockss.org/
• CLOCKSS Archive: https://clockss.org/